kaya publishes books of the asian pacific diaspora


(Guest Post by Claire Light)

KSW is hiring! As you may have heard, our program manager Lisa Leong has left KSW. KSW’s Board of Directors and I are taking this opportunity to restructure the staff. To that end, we’re posting three job descriptions, and will hire some configuration of those depending upon the strengths of our candidates.

Below are three job descriptions. We’re looking for people with skills and experience in administration, arts programming, fundraising, marketing/PR, and finance. (We are definitely looking for people with significant work experience in nonprofits, though. If you have a great recent graduate or former intern you want to find a job for, please refer them to our apprenticeship program: http://kearnystreet.org/about/job-opportunities/) Please forward this to people you know would be good for us! We’re looking to have applications in by June 11.

Claire Light
Interim Director
Kearny Street Project
Friend of Kaya

Kearny Street Workshop
Job Openings

Kearny Street Workshop (KSW) is a 40-year-old Asian Pacific American multidisciplinary arts organization. Our mission is to produce, present and promote art that empowers Asian Pacific American artists and communities. We offer arts presentations (performances, screenings, readings, and exhibitions) and trainings and workshops (craft workshops, business skills for artists.) We are currently located in San Francisco’s SOMA district, but our programming takes place throughout San Francisco and Oakland. For more information, please visit kearnystreet.org.
We are currently reconfiguring our staff, which was previously a part-time Executive Director and a full-time Program Manager. We are posting three job descriptions, for Executive Director, Program Manager, and Administrative Manager. Depending on the strengths of our applicants, will hire for one or two of these positions. Please use your cover letter to emphasize the areas in which you have the skills and experience that we are looking for, in all of these positions.
To apply, please send a resume, cover letter, and appropriate writing sample to claire@kearnystreet.org, before June 11, 2012. Questions can be directed to the same email address.

Executive Director

KSW is seeking an Executive Director (ED) to lead the organization, guide the development and implementation of KSW’s strategic and artistic vision, and oversee and implement fundraising, fiscal management, public relations, and program operations. The ED is responsible for the execution of Board policy, and management of daily operations, staff, and operational committees consisting of dedicated volunteers. The ED position reports to KSW’s Board of Directors, and works together with staff, board of directors, and fundraising, marketing, and program committees and volunteers.

Primary Duties and Responsibilities
Operations and Personnel:

  • Oversees facility management, including maintenance, equipment, computer system, supply procurement and purchasing.
  • Establishes and implement personnel policies
  • Hires, trains, and supervises interns/staff.

Fiscal Management and Board Relations:

  • Directs the strategic vision and organizational direction of KSW with the Board.
  • Provides reports of finances and program activity at monthly Board meetings
  • Manages cash flow, accounts payable/receivable, and payroll using accounting, spreadsheet, and database software (currently QuickBooks, Excel, and Salesforce)
  • Establishes and oversees efficient bookkeeping and accounting systems
  • Responsible for financial oversight of programs and events


  • In cooperation with Board, creates and implements annual fundraising plans.
  • Creates and maintains relationships and correspondence with major funders, including city, state, private foundation, and corporate sources; researches grant opportunities, writes grant applications and generates reports.
  • Manages individual giving: producing bi-annual mail and email solicitations, managing online giving, developing relationships with major donors, and thanking all donors.
  • Organizes fundraising events with the Board and event committees, including the annual spring dumpling-making contest, summer fashion showcase, and fall online art sale.

Artistic and Curatorial Direction:

  • In cooperation with the Program Committee, directs curatorial focus, conceptualization, planning, budgeting, implementation, and evaluation of KSW programs, including (i) workshops; (ii) multidisciplinary arts presentations; (iii) annual APAture arts festival; (iv) talks, panels and symposia; and (v) special programs.
  • Produces and manages these programs.
  • Evaluates existing programs for efficiency and impact.


  • Serves as spokesperson for KSW
  • Develops and maintain contacts with the media, community members, partner organizations, and local educational institutions.
  • Oversees, manages, and/or produces KSW’s regular communications, including: mail “eblasts,” blog posts, social network pages, and press releases.
  • Outreaches to new communities.

Required Qualifications

  • BA or equivalent education and/or work experience.
  • Demonstrated interest and involvement in arts.
  • Demonstrated interest and involvement in Asian Pacific American communities.
  • 3-5 years experience in a nonprofit position, with development and/or fiscal management experience.
  • Strong written and oral communication skills, including public speaking.
  • Ability to work some evenings and weekends.

Desired Qualifications

  • Demonstrated commitment to Kearny Street Workshop’s mission and community.
  • MA/MFA or equivalent.
  • Knowledge of Quickbooks and Salesforce.
  • Knowledge of San Francisco area arts funders.

This position is full time, nonexempt.
Salary: $38,000-$45,000, DOE, with partial benefits.

*    *    *

Program Manager
KSW is seeking a part-time Program Manager to manage all of KSW’s programs and marketing. The Program Manager supports the Executive Director or Board of Directors, and works with the Program Committee to shape the artistic direction of KSW; then the Program Manager takes the initiative in implementing programs and managing events. The Program Manager reports to the Executive Director or the Board of Directors to evaluate the success of each program in relationship to the mission and values of KSW.
Primary Duties and Responsibilities

  • Work with program committee and/or executive director to conceive and develop all programs, comprising visual art exhibits, workshops, literary readings, multidisciplinary performances, festival, fundraisers, and holiday party.
  • Curate, co-curate, or manage curators for all events.
  • Manage events, including stage management for performances, installation for exhibitions.
  • Facilitate Program Committee: coordinate with Program Leads, schedule and run quarterly meetings, provide instructions for how to promote programs every month.
  • Interface with Board of Directors: attend board meetings, write monthly program reports, mobilize board to advocate for our programs.
  • Constantly recruit and train volunteers.
  • Gallery sitting: you must be at the KSW office Wednesdays and Thursdays, 12 noon – 5 pm to let visitors in to the ARC Gallery.


  • Act as a representative of the organization; publicize and market the organization and events within own network.
  • Create weekly e-blasts
  • Manage social media with daily content and interaction
  • Oversee graphic design
  • Write and send press releases
  • Maintain kearnystreet.org
  • Develop cross-promotional relationships with peer organizations


  • Continuously update Salesforce database
  • Cultivate and update email database
  • Edit grants and help prepare proposals
  • Train apprentices in marketing
  • Organize contracts and payments with partner organizations, artists, curators, and workshop instructors

Required Skills and Attributes:

  • Self-starter
  • Sharp organizational and time-management skills
  • Strong written and verbal communications skills
  • Graduate of an accredited four-year university
  • Minimum one year experience in program or event management
  • Minimum one year experience working in arts or culture nonprofits
  • Demonstrated interest in and familiarity with contemporary arts
  • Demonstrated experience with public relations and/or marketing
  • Fluency with the following: Mac OSX, MS Office Suite (especially Word and Excel), Safari/Firefox, Google Docs

Desired Skills and Attributes:

  • Familiarity with Asian Pacific American communities, their history, and their concerns
  • Experience in any aspect of nonprofit fundraising
  • Experience with basic financial management
  • Strong connections in the Bay Area Asian Pacific American and arts communities

This position will be 20-30 hours/week, with the possibility of extending to full time within 12-24 months.

*    *    *

Administrative Manager
KSW is seeking a part-time Administrative Manager to manage administrative matters, finances, and fundraising for Kearny Street Workshop. The Administrative Manager will work under the direct supervision of the Executive Director or the Board of Directors to manage records, coordinate tasks to be performed by staff, board members, and volunteers, and perform all administrative and some financial and fundraising tasks.
Primary Duties and Responsibilities
Administrative (10%)

  • Manage insurance: make sure premiums are paid and all events are covered.
  • Check PO Box weekly.
  • Participate in weekly staff meeting.

Financial (30%)

  • Schedule payroll.
  • Send invoices, make deposits, write checks, and enter all financial transactions into Quickbooks.
  • Manage KSW’s budget and enter income and expenses monthly.
  • Produce monthly financial report to present to the board.
  • Participate in annual financial planning.

Fundraising (60%)

  • Coordinate all fundraising activities with the board fundraising committee.
  • Manage grantwriting schedule: coordinate among grantwriters, submit grant reports on time, write some grants.
  • Manage biannual fundraising campaigns and coordinate among board members and marketing team. Make sure that: letters are written and printed, appropriate mailing lists are created, board members are given their letters to personalize, letters are sent on time, emails created and sent on time, all donations entered in a timely manner, board call lists issued and followed up on.
  • Collaborate with program and marketing personnel on fundraising events, with a particular concern for soliciting and managing in-kind donations and sponsorships.
  • Record all donations and send out official acknowledgements within a week.

In addition, as a staff member, the Administrative Manager will attend as many Kearny Street Workshop events as possible, acting as a representative of the organization; and will help publicize and market the organization and KSW events within her/his own network.

Required Skills and Attributes:

  • Self-starter
  • Sharp organizational and time-management skills
  • Graduate of an accredited four-year university
  • Two years experience in office management or administration
  • Fluency with the following: Mac OSX, MS Office Suite (especially Word and Excel), Safari/Firefox, Google Docs

Desired Skills and Attributes:

  • Familiarity with Asian Pacific American communities, their history, and their concerns
  • Work or volunteer experience in nonprofit administration or management
  • Experience in any aspect of nonprofit fundraising
  • Experience with basic financial management
  • Experience working with databases, especially Quickbooks and Salesforce
  • An interest in the arts

This position is currently 20 hours/week, with the possibility of extending to 30-40 hrs/wk within 12-24 months.

Photo by Nancy Wong.

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